Copy last year's rally
Pick the venue and RallyWarden brings over the contacts, tasks, documents and notes, with every date moved to the new weekend. Most rallies are set up in under 20 minutes.
A DLJ Software project · Caravan & motorhome rally planner
Run the rally.
Not the spreadsheet.
Event planning, a task list, documents, receipts and attendee messages for every club rally, all in one place. No more Facebook posts and scattered spreadsheets.
- Made for volunteers
- Your club's branding
- Built in the UK
RallyWarden
rallies.yourclub.org.uk
Spring Rally · Beech Farm
15 to 18 May 2027
34of 40 pitches
6tasks due
£1,860taken
- Site agreement signed
- Insurance certificate uploaded
- Order skip and water bowser due Fri
- Send "One week to go" message 8 May
Sound familiar?
Every rally lives in a dozen places.
- Facebook"Where's the Elsan point again?" buried under 60 comments
- SpreadsheetAttendees_FINAL_v3 (Margaret's copy).xlsx
- EmailJoining instructions sent to the wrong list
- ShoeboxReceipts handed to the treasurer three weeks later
- Memory"Ask Brian, he ran it last year"
How it works
One rally. Two sides.
Every rally gets a private area for the people running it and a public page for the people coming to it.
Warden area: private
For the committee, the wardens and the treasurer
- Tasks and reminders dated from the rally, so "8 weeks before" moves when the dates do.
- Documents with expiry dates: the site agreement, insurance, exemption certificate and risk assessment.
- Attendee list and check-in: unit type, EHU, dogs and emergency contacts, ticked off on a phone as each unit arrives.
- Receipts and rally accounts: snap a receipt, the treasurer approves it and you get a statement at the end.
- Handover notes for each venue, so next year's warden doesn't start from scratch.
Rally page: for attendees
Everything attendees need, on one link
- Location and directions, with the postcode, what3words and a "don't follow the sat nav" note for large vans.
- Arrival times, site rules and facilities: water, Elsan point, EHU and bins.
- Programme and local attractions: the pub, walks, shops, fuel and LPG.
- Documents to download and one-tap add to calendar.
- Updates by email and notification. It still opens in a field with no signal.
No app to download and no password to remember. Share the link on WhatsApp, by email or in the rally book.
Northfield Centre
Spring Rally at Beech Farm
Update · 9:12amGround is soft by the lower gate. Please use the top entrance off Mill Lane.
DirectionsProgrammeSite rulesLocal area
Features
From first booking to final accounts.
Receipts on the phone
Photograph a receipt, pick a category and mark whether you need paying back. No more carrier bags of paper for the treasurer.
Rally accounts, done
Income, spending and surplus for each rally, closed and locked with a full audit trail. Export to PDF or CSV for the committee.
Exemption compliance log
Set your club's certificate rules once. RallyWarden warns you before a rally goes over them and keeps the record for you.
Works without signal
Rally fields are rarely 5G. Check-ins and receipts save on the phone and sync when you're back in range.
Messages people actually get
Ready-made templates for joining instructions, one week to go, weather updates and thank-yous. There's a record of who received each one.
For national clubs & owners clubs
Your club's name on it. Not ours.
RallyWarden is white-label. National clubs, owners clubs and regional centres run it under their own logo, colours and web address, with shared templates across every region.
- Club, region or centre, then rally, with each level seeing what it needs
- Your own domain, e.g. rallies.yourclub.org.uk
- Rename roles to suit you: warden, marshal or rally officer
- A data processing agreement, and personal data deleted automatically after each rally
Try it: pick a club
2027 Rally Programme
- Spring Rally, Beech Farm15 May
- Coast & Castles, Bamburgh12 Jun
- Summer Meet, Riverside24 Jul
Pricing
Simple prices for clubs run on goodwill.
Pilot clubs use RallyWarden free for the 2027 season.
Single rally
£10 one-off
For a single rally, with no subscription
- 1 active rally
- Up to 40 attendees
- Public rally page
- Tasks and documents
Most clubs
Club or section
£15/month
For a small club or section
- Unlimited rallies
- Receipts and rally accounts
- Your logo and colours
- Messages and check-in
National
Let's talk
National and owners clubs, white-label
- All regions and centres
- Your own domain
- Shared templates
- Priority UK support
Prices are indicative and include VAT where applicable.
Questions
Good to know.
Do attendees need to download an app or create an account?
No. The rally page is a normal web link that works on any phone, tablet or computer. Attendees can add it to their home screen if they like, and it will then open with no signal.
Is this for motorsport rallies?
No. RallyWarden is built only for caravan, motorhome and camping club rallies: meets in a field, not special stages.
Where is our members' data kept?
UK hosting and club-controlled retention are planned for the finished product. This preview does not collect rally attendee data. Pilot enquiry details are processed and stored by Formspree and forwarded through the DLJ Software contact form, separately from the planned rally system.
Does it replace our membership system or bookings?
No. It sits alongside your membership system. You can import attendees, add them by hand or use a simple sign-up form on the rally page. Online payments are planned for a later release.
Our wardens aren't very techy. Will they cope?
That's who we design for. It uses large text, plain English and one job per screen, and you can copy last year's rally in a few taps. Printable lists are always there for anyone who prefers paper.
Help shape RallyWarden
I'm interested. Tell us what would actually help.
We're testing the idea before we build the full product. A few honest answers from people who organise rallies will help us decide what matters most.
Your feedback is anonymous. We won't ask for your name or contact details in this feedback form.
Help test RallyWarden in 2027.
If you'd like to help test RallyWarden on a real rally, you can leave your contact details here. This is optional and separate from the anonymous feedback.